Concise, complete daily reports have many uses that more than repay the cost and effort involved in preparing them. The daily report provides an objective history of the entire project. It should be used as a tool for managing the current project and planning the next one. Data provided by well-prepared daily reports make the estimating and bidding process much more than an educated guess. Daily reports are also invaluable for documenting construction claims and showing what happened if problems should arise.
Daily reports should be done by the person in charge of the project site and should include all significant activities that occur on the daily work shift. The report should include the project title, location, and date. The weather should be recorded at least twice daily. The number of general contractor's employees and the number of subcontractor's employees on the project should be broken down by employee categories. The number and type of equipment on the project should be broken down into idle, inoperative, or working equipment and its location on the site. The activities being performed on the site should be broken down by the subcontractor, location of work, extra/charge order work, or directed/disputed work. The type and results of inspections should be recorded, as well as any material deliveries or returns. Visitors should be logged in and the purpose of the visit noted.